Data requirements for reporting

Here you will find Danish Environmental Protection Agency's (EPA) recommendation for which design requirements will form the basis for the eco-modulation from the producer responsibility comes into force in 2025. The requirements will be finally implemented in the second phase of the executive order, which is in public consultation.

What do the design requirements mean for your data collection?

There are no official requirements for your data collection process and how you structure your data. But it is your responsibility to ensure that you have all the necessary packaging data to be able to report correctly to the authorities and place your packaging volumes in either low (red), medium (yellow), or high (red) categories.

This means that you can structure your data and collection to meet the requirements for reporting based on what makes best sense for your company. It is the technical criteria for the eco-modulated fees that determine the level of detail for the data you need to collect. 

Data management and storage of data

The first step is to decide where and how you want to store and maintain your packaging data.

You may want to consider the following options:

  1. Excel or similar
  2. own ERP systems, SAP etc.
  3. External data platform
  4. External data platform with international producer responsibility reporting.

Read more about VANAs partnerships on data handling and international compliance here. 

Reporting options at VANA

VANA's data reporting system has been developed based on that it should be as easy as possible for you to report your packaging data. Therefore, our system can integrate with all system types, so you have the opportunity to choose the solution that suits your company's business system and set-up best.

In 2025, you can choose to report data to VANA's system in several ways:

  • directly into VANA's member portal by filling in fields
  • transfer data, e.g. from an Excel file via an API integration between the systems.

Transferring data through the last solution requires packaging data to be transferred in the data format that VANA's interface supports. This means, regardless of whether you use an external partner for data reporting or your own systems, that you must be able to transfer in the correct format. Guidance on this will follow when the framework conditions are set up in the executive order.

See the status of implementation here.

Data collection and reporting

There are many different providers of data management applications and digital software solutions for categorisation and reporting of the producer responsibility obligations across borders. Therefore, in the initial phase, you should also consider your possible needs for both data management and reporting. 
Read about the possibility of getting help with the task through VANA's partnerships.

The advantage of choosing external data platforms and digital software systems that specialise in producer responsibility reporting, is that they can help you set up exactly the data points you need and to structure your data collection process, e.g. across the countries in which you operate.

Several providers also offer producer responsibility reporting that can be generated directly in their systems. These are adapted to your specific needs for the respective countries in which you make packaging available.
Read more about VANA's partnerships for data management and international compliance here.

If you choose to set up your own systems, you must be aware of getting all the data points listed in the table. VANA's member portal can integrate with all solutions. Thus you could transfer your data directly from your own system or from our partners' systems.

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